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G Suite vs Office 365

G Suite vs Office 365 : What is the best office suite for companies?

When people think of an office productivity suite, Microsoft and Google tend to come to mind. And for good reason: while there are other alternatives in the market, they are still the most popular tools for business users.

Both offer similar functionality - such as word processing, spreadsheets, and file storage - but they differ in many ways. For example, Microsoft offers desktop and cloud deployments in its Office Suite, while Google's G Suite - formerly Google Apps - is only in the cloud.

Therefore, if you are currently looking for a new productivity suite or are using Office 365 or G-Suite and want to know if the lawn is greener on the other side, this guide is for you. We break down the key areas and offer a balanced review of both products.

 

Should I buy Office 365 or G-Suite?

Selecting an office suite for your personal device is one thing, but making a decision that impacts an entire team or company is much more difficult.

Not only the features are important, but also the price and how easy it is to deploy it in entire departments, and for larger businesses and territories.

Choosing between the two companies depends, ultimately, on the needs of your individual business. The price, storage, and ease of use will be decisive factors, and making that decision is not always easy.

For smaller companies with little legacy infrastructure, an office suite entirely cloud-based will be a less intimidating option; while other larger companies will find the transition period much more difficult.

Both Microsoft and Google options provide suites in the cloud and on the premises, so it's not as easy as when it was the cloud vs. the installations. However, there is still a clear distinction between companies in terms of their online text processors and spreadsheet applications.

You'll find that Google takes a collaborative approach in real time, while Microsoft takes advantage of the fact that most people know how to use their products, so it's likely that the learning and transition time is less. Everything that companies should consider before making the leap.

To help you make the decision, we analyze which office suite is best for business users, evaluating the word processors, email clients, spreadsheet programs and collaboration tools of both companies.

G Suite vs Office 365 : Overview

If you would like a snapshot of both companies, read on for a general description. If not, go to the analysis of the individual characteristics.

G-Suite is Google's productivity suite, which includes a range of applications, the most used of which is its Slides presentation application, the Sheets spreadsheet editor, the Docs word processor, and the Drive file storage platform. . It also offers an excellent integration of third-party applications that can be downloaded from the Google Web Store.

Microsoft Office 365 also comes equipped with a range of familiar tools. This includes native versions of the cloud of popular Word, Excel, and Powerpoint applications, as well as the Outlook email client and the OneDrive cloud storage platform; along with other features such as Skype and Microsoft Teams, their tools for instant messaging and collaboration.

If you're wondering what the difference is between Office 365 and Microsoft's current office software, Office 2016, it's relatively simple. Office 2016 is Microsoft's local productivity package; Microsoft Office 365 is the cloud-based version, paid for by subscription.

We mainly consider Office 365 as a subscription service; however, most of the features we review are part of Office 2016, so it's also worth checking if you choose between a local service and the G-Suite cloud-based programs.

Microsoft's next version of the local suite, Office 2019, should be released later this year, so skip to the Office 2019 section to get the latest information about it.

Back to Office 365 and G-Suite. Both come with many additional features, which are not mentioned here, but those are the main ones that most business users will look for when choosing a new productivity suite.

In terms of implementation options, G Suite can be accessed through the Internet and shortcuts can be made to the desktop. There is no downloadable software.

On the other hand, the Microsoft Office suite has traditionally been downloaded to the desktop and has been accessed without connection through Microsoft software on the PC or laptop. However, in an attempt to compete with Google's suite of cloud applications, Microsoft Office 365 packages contain both, so users can choose and switch between the desktop and an online version of Office.

Another area in which the two suites differ is in design and use. Some companies will prefer the simple and clean feel of G Suite, while others will be attracted by the more functional touch of Office365. For example, Microsoft's flagship programs - Excel and Word - are full of useful features, but this can make navigating desktop software difficult for light users. However, if you like the general feeling of Microsoft applications, try the online version of Word or Excel, because it offers a more simplistic suite.

G Suite applications are simple and, although they lack some of the features and functions of Office 365, you can download browser add-ons for most tasks that are not internally compatible with Google Docs, Sheets or Slides.

G Suite vs Office 365 : Word processing

Google Docs adopts a minimalist approach to word processing by providing a simple document creator, unlike Microsoft Word, which allows the creation of heavy documents.
As mentioned, the Microsoft Word desktop processor is feature rich and can do a lot of things, which Google Docs can not. However, for some, many of the features offered by Microsoft will not be used and are not necessary. In fact, sometimes Word may seem too complicated and swollen with features.

Google really outperforms Microsoft's desktop version of Word with its real-time document sharing and editing capabilities. For example, Google Docs users can access a document, make changes or suggest edits, and each change will be marked or highlighted; and even send notifications to other members of the shared document. Microsoft Word cannot perform those actions at the same level. What you can do is offer suggested changes through the 'review' tab, although this is not real-time or as simple as Google's efforts.

Google Docs users can even look at previous editions, so no information is lost or overwritten.

For those who seek comfort, Google Docs is the best of the two. The documents will automatically save the work, integrate common add-ons and can be accessed from any device with an Internet connection.

Microsoft Word offers a familiar interface and is packed with features that can handle large documents and files. The desktop version of Word is better suited to those that require substantial editing and processing of documents.

While it may not be as responsive or collaborative as Google Docs, people are familiar with its design and features, so moving to Microsoft is usually a simple process in this regard.

G Suite vs Office 365 : Spreadsheets

Microsoft Excel is superior to Google's offer when it comes to spreadsheet tools. It is made for complex numerical calculations and important data on imports and exports.

This does not mean that Google Sheets do not work. Although Sheets will not be able to handle the large amount of data that Excel handles, it does offer good functionality as long as it is light tasks.

Sheets can create charts, calculate automatic sums and through eligible add-ons; You can create maps and convert simple data into valuable information.

However, it lacks the power of Excel, so for those who use an office suite primarily for number processing, it is better to opt for Microsoft.

G Suite vs Office 365 : Email client

Both Microsoft Office 365 and G Suite offer robust email clients with Outlook and Gmail, respectively. However, the structure of prices and characteristics differ a lot.

If we specifically examine Microsoft Office 365 Business Essentials, users will receive 50GB of mailbox storage, 1TB of file storage and access for up to 300 users. Microsoft offers a premium business option, but we thought that the Business Essentials package was the most comparable to the G Suite Business Plan.

With Google you will get much more; however, as always, it's just an online package. G Suite Business users will receive unlimited mailbox storage, 1TB of cloud storage and unlimited user access.

Aesthetically, both clients look very different. Google is simple and functional. While the Microsoft desktop client has many functions and this can sometimes slow down the machine, depending on your age. It is worth noting that Business Essential users will also have access to a browser client.

The speed and search functionality of Gmail is something that Outlook cannot match; Users can browse the client online with relative ease. Outlook users can also create countless 'rules', which can perfectly adjust how incoming and outgoing emails are managed.

Both email clients provide calendars that are linked to their accounts and to others in the workplace. Gmail and Outlook calendars can also keep track of meetings, schedule meetings, and even book meeting rooms, once this function is configured correctly. Users of any of them can now also see the calendars directly in their inbox.

The Microsoft Outlook webmail client competes with Gmail. Its simplified approach means that it is easy to use, even for new users, and the search and sorting functions are fast and responsive.

In April 2018, Google launched what it calls the "biggest update so far" and a "basic rewrite" of Gmail, with additional security controls and intelligent features to reduce design priorities.

New features include email nudging, snoozing, cancellation of subscription with a single click and full offline functionality.

Security controls were also added to protect against phishing attacks and protect sensitive data. Now, if the algorithms of Google consider that a message is potentially malicious, it is marked in red and the minor risks are presented in yellow.

Now there is also a "confidential mode", designed to protect confidential data in case of an attack. Basically, users can now send an email in confidential mode and set a threshold for how long the content remains, as well as the ability to manually revoke an email.

G Suite vs Office 365 : Collaboration tools

No business suite would be complete without collaboration tools, and Microsoft and Google offer two solid options.

Microsoft Teams is an instant chat-based workspace that allows users to create group chats, send private messages and send files instantly. Teams are very similar to Slack, in that you will be notified if your name is mentioned directly in a chat (or channel). You will also see a red flag or an exclamation point next to the message in which you are mentioned to get your attention.

Google's alternative, Google Hangouts, offers instant messaging, group chats and integrated screen sharing. However, like most comparisons made between Google and Microsoft products, Google's minimalist approach means that Hangouts loses some of the features that Teams do offer.

For example, Microsoft Teams allows users to create multiple channels to which anyone can join, one for marketing, G Suite vs Office 365 : another for sales; while Google Hangouts can only create group chats that someone must configure and only that person can add more people.

Google Hangouts is good for a quick message or chat, but it seems that it lacks the complexity to perform other tasks that Microsoft Teams can do. The user experience is also very simplistic, which is good if you do not expect much; But Teams is a better option for people who often work in group projects or need constant collaboration.

Do not forget that Microsoft also offers Skype for Business, which is ideal for group conference calls and video conferencing. And, although Google Hangouts offers its own video call capabilities, Skype for Business has greater user acceptance and is well established in the field of video conferencing.

G Suite vs Office 365 :Price

The price is probably one of the biggest deciding factors when buying any business software, and Google and Microsoft have a competitive price.

Google offers a three-tier pricing option for business users; Basic, Business or Company.

Small businesses can choose the Basic option, which offers 30GB of storage, business email address, voice, and video conferences, shared calendars and Docs, Sheets and Slides for five dollars per user per month.

For larger companies, the Business option will be adopted. It offers all the above features and, in addition, unlimited cloud storage, audit reports, e-discovery for emails and chats, and archiving policies for $ 10 per user per month. Also, your Enterprise model requires a custom quote and offers advanced security features.

Microsoft Office 365 also offers three pricing options, Business Essentials, Business and Business Premium.

Business Essentials provides users with access to Microsoft Office 365 online, a 50GB mailbox, 1TB of file storage, Skype and Microsoft Team for five dollars per user per month (annual payment) or six dollars per user per month (payment monthly). In the following package, Business offers the full desktop version of Office 365, 1TB of file storage and tablet/phone apps, but does not include email for $ 8.25 per user per month (annual payment) or $ 10 per month. user per month (monthly payment).

The Business Premium package offers all the features of Business and Business Essentials for $ 12.55 per user per month (annual payment) or $ 15 per user per month (monthly payment).

Microsoft also offers a range of business packages that have different mailbox sizes and storage.

We compared G Suite Business and Microsoft Office 365 Business Essentials in terms of storage, price, users, and applications.

As there are many options, we discovered that G Suite Business and Microsoft Office 365 Business Essentials are the most comparable for medium-sized companies, since both offer suites only online.

When will Office 2019 be launched?

The adoption of Office 2019 probably falls on consumers and "domestic" users. However, it remains a solid option for companies reluctant to take the step towards a platform entirely based on the cloud.

Office 2019 will be an important update and, although Microsoft has not yet confirmed an official release date, the previews will be available in the second quarter of 2018.

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